For companies to grow successfully, they need a secure and feature-rich repository. These are the solutions offered by virtual data rooms providers. Get to know these solutions in more detail on dataroomproviders.ca!

Online data rooms are a secure enterprise solution for syncing and sharing multiple file formats. Thus, the synchronization and usage features are provided as a service, and corporate files can be stored in secure storage. So, VDRs at domen.com meet the needs of today’s business and secure the synchronization and sharing of corporate files. Besides, they integrate with significant leak prevention systems and connect data with access rights management while data is in transit.

Recently, online data room software providers have been trying to expand the range of services offered. For example, they offer cloud delivery features for apps and desktops and secure virtual desktops for those who need to ensure their digital work environment while maintaining complete control over the data transferred and stored.

Data Room Services: Get Fruitful Virtual Workspace!

The critical advantage of a modern electronic data room is that you can not only store documents and exchange them with colleagues or counterparts but also conduct examinations in case of document leakage. This is possible because a unique, invisibly marked copy is created when working with documents (their opening for viewing, downloading, sending for printing, or in the link format to third parties). Therefore, if any of the created copies is compromised and published somewhere (for example, a photo on a smartphone or a screenshot), it will be possible to examine the compromised fragment and identify the source of the leak.

Online data rooms are essential for companies that need more space to work with and share documents. In addition, it can provide a centralized and secure repository of corporate documents and all content to organize and protect files.

Online data rooms provide the following benefits:

You will know exactly who at any particular moment has access to information and what they are doing with it;

Helps establish and control the rights to use documents (including limiting the terms of access to files);

Will place watermarks on files to further track their copying and distribution;

Reduces the number of incidents of leakage and compromise of corporate data.

Within workspaces, you can assign different roles and access rights. As a rule, online data room software providers offer 2 options – guest (viewing, downloading, and printing) and participant (an extended set of options).

What Exactly do Virtual Data Rooms Offer?

An electronic data room is a platform for tracking activity on file servers and user behavior, preventing data leakage: efficient access control and auditing. So, the advantages of centralized management of the company’s virtual repository are obvious.

Now let’s look at the standard set of tools that online data room software providers offer:

Multilevel data management system. Control every user action (copying, printing, opening files through third-party applications, etc.). Monitor and distribute access rights at your discretion.

Authorization in a few steps. Control the authentication of each user. In addition to the usual authorization using a password (supplemented, if necessary, by alternating passwords and complicating already exhausted sequences), the administrator can configure One Time Password or implement a second factor of authentication.

Data systematization. Keep corporate data encrypted and separate from personal data, and delete them remotely if necessary.

Built-in document editor. Edit office documents and PDFs inside a corporate container safely.

File sharing and synchronization. Use seamless and secure collaboration both inside and outside the organization.

VPN-free access anywhere. Enjoy secure access to files and folders on corporate file servers without the need for a VPN.

File access control. You can order access control to VDR data based on IP address.

Reviewing. After some time, you will be able to appreciate the convenience of using a single virtual space to view and work with folder and file data from any of your devices.

Quick search. Find files and folders easily, including common ones.

Offline possibilities. Mark any offline file (including shared ones) for offline access.

Notifications. Set up warnings when people share folders or files with you.

So, you just have to choose the virtual data room! You can provide secure file sharing and synchronization, mobile content management, and access to corporate storage from anywhere, with built-in data protection and loss prevention!

Make any Place in the World Your Secure Office!

Companies must be able to transfer data privately and securely between endpoints to keep people, goods, and information safe. Now online data room software providers have unique opportunities to solve this problem!

Modern VDRs are designed to make businesses more productive, secure, and straightforward, ultimately increasing demand for your business products. You can securely share documents, and other content on the go, using any device, create, open, and prioritize tasks. It is an all-in-one solution that allows you to unify your work environment wherever you are. With these tools, the whole world will become your office, and everything you need will always be at your fingertips – no matter where you are.

Let’s Conclude!

Data room services combine elements of web content and document management systems. It is an online repository or cloud system for storing and exchanging information. Besides, virtual data rooms provide an increased level of protection. In particular, sophisticated tools are implemented to encrypt uploaded documents, and access is granted only to authorized users. Typically, two-factor authentication is used.

As a result, VDRs help fight:

Data leakage (as a result of the actions of intruders or the employees themselves);

Attacks on corporate systems through user devices;

Infection of corporate systems with malware;

Possible failures due to unavailability of the remote access server;

Fraudulent activities by individuals convince employees to install potentially malicious software or divulge data.

Over the past years, VDRs have undergone a remarkable evolution in applications and features. Such services are used for corporate transactions (mergers and acquisitions), auditing, confidential business communications, etc. Financial, marketing, legal, and HR organizations increasingly use virtual data rooms to store documents or critical business information. The best online data room software providers enable companies to improve security.